To All PSC Match Directors:
First, the PSC Board of Directors thanks you for your service as a Match Director ("MD")! Without you, none of these activities would be possible. The Club has a rich history of volunteers and you are part of that 60-year effort on behalf of our Members.
Match Reports Required:
As all MDs are aware, a match report must be submitted to the Club's Treasurer on a timely basis. The information contained in those reports is used for several purposes, including budgeting for maintenance, expansion of facilities, etc. Unfortunately, some folks are better at getting reports submitted than others. In order to help our MDs, and our Treasurer, we have a new system for preparing and submitting Match Reports. There are two different formats of the standard PSC Match Report available. One is for matches that use the Club's PayPal account to collect match fees. The 2nd form is for matches that do not use the Club's PayPal account.
System Overview:
Match Report submission has two options, so pick the one that works best for you. First, download the Match Report (Excel) that is appropriate for your match (PayPal v. not PayPal). Enter the information in the green cells and completion of the report is automated. Once you have filled out the report, print it and put it and a check for the non-member fees ($6.50 per nonmember shooter) in an envelope and deposit it in the "mail box" in front of the PSC shop. It's under the RO cabinet to the left of the overhead door. If you do not have Excel and do not use PayPal, then download the pdf verson of the Match Report and fill it out by hand. This won't work for Matches using the Club's PayPal account because of the PayPal fees that must be considered.
That's all there is to it. Using Excel, this should be a 5 to 10 minute process. Be sure to put the name of the match on the envelope before putting it in the PSC "mail box." Documents going into the mail box go to different directors. Also, when you put a match report into the mail box, please raise the flag to let us know there is something to retrieve.
Be sure to submit a Match Report every month, even if your match is cancelled! Simply put "cancelled" in the Date block. Otherwise, our Treasurer will not know if a match was cancelled, or a Match Report has not been submitted for a match that was held. As noted below, this is important information.
Match Report Deadline:
All match reports are due within one month of the match. This has always been the deadline, but too often some reports are late, sometime months late, while others are never submitted at all. This has to stop. We don't think anyone makes the conscience decision not to submit a report; it simply gets put off and then forgotten. Reports and fees are due no later than the next match day for your match. Although most MDs come to the Club several times throughout the month, this policy keeps those who don't from having to make a special trip. Simply put the report and check in an envelope and drop it in the mail box on your next match day. Be sure to write "Match Report" on the envolope so it will go to the correct Board Member.
We have adopted a policy to help get this important information to our Treasurer. For any given Match, if a Match Report is not submitted and fees paid by the next match day, then all future matches are suspended until outstanding Match Reports are submitted and non-member fees are paid.
Payment of Non-Member Fees via PayPal:
If your match uses the Club's PayPal account for registration and collection of match fees, then you will not be submitting a check to the Club's Treasurer. Non-member fees are handled by the PayPal registration process. You will be using a separate Match Report that reflects this procedure.
DOWNLOAD THE APPROPRIATE REPORT BELOW:
- Matches Not Using the PSC PayPal Account for Match Fee Payment: Match Report
- Matches Using the PSC PayPal Account for Registration and Match Fee Payment: Match Report
- PDF format of Matches Not Using PayPal: Match Report [Use only if Excel is not available to you.]
NOTE: If you are using the Club's PayPal account, you will need to contact Charles Cotton to get the amount of PayPal fees charged on Member and Non-Member registrations. This only has to be done once.